HubSpot: Proposal Specialist
Headquarters: Remote – Ireland
URL: http://hubspot.com
POS-30924
HubSpots Sales Demand, Strategy, & Operations team is on a mission to help our sales teams close more impactful, complex deals as we continue to grow upmarket. As part of that mission, were building out our Proposal & RFP support capabilities within Deal Desk in EMEA.
Were looking for a Proposal Specialist to support our EMEA sales organisation by managing and delivering high-quality proposals, RFPs, and written sales responses at scale. This role will partner closely with Sales, Solutions Engineering, Marketing, Legal, and our Services Partners to help articulate HubSpots value to prospective customers particularly in complex, enterprise-level opportunities.
This is a net-new role created to support increasing proposal volume as HubSpot continues to grow in the upmarket and enterprise space across EMEA.
In this role, youll get to:
- Own and manage end-to-end proposal and RFP responses for EMEA, supporting a high volume of complex, non-standard sales opportunities
- Partner closely with Sales, Solutions Engineering, Deal Desk, Marketing, Legal, and Partners to gather inputs and produce clear, compelling, and accurate proposal content
- Translate technical, commercial, and legal inputs into customer-ready narratives tailored to each buyers needs
- Edit, refine, and quality-check proposal responses to ensure clarity, consistency, and alignment with HubSpots brand and value proposition
- Leverage AI tools thoughtfully to accelerate proposal creation while ensuring accuracy, fact-checking, and high-quality outputs
- Navigate ambiguity and shifting priorities in a fast-moving, upmarket sales environment
- Contribute to the continuous improvement of proposal processes, templates, and content libraries to support scale
- Support sellers across EMEA handling hundreds of proposals annually
We are looking for someone who:
- Has 1-3 years experience in a proposal, bid, RFP, pre-sales, sales support, or similar role
- Comes from a tech, SaaS, or professional services background (e.g., software, consulting, legal, accounting)
- Is extremely strong in written communication, copy editing, and content structuring
- Is comfortable working in ambiguity and can adapt quickly as deal needs evolve
- Thrives in highly cross-functional environments and enjoys collaborating with multiple stakeholders
- Is detail-oriented and able to manage multiple proposals simultaneously without sacrificing quality
- Has strong judgment and knows how to assess risk, accuracy, and relevance in proposal content
- Is comfortable using AI tools for drafting, research, and validation and understands both their strengths and limitations
- Is flexible, resourceful, and proactive in solving problems
- Understands the dynamics of sales teams and how to support sellers effectively during high-pressure deal cycles
- Is passionate about helping HubSpots customers succeed as we move further upmarket
Even better if you have:
- Experience supporting enterprise-level or upmarket sales motions
- Familiarity with CRM platforms and sales tooling (e.g., HubSpot)
- Experience working with RFPs across EMEA markets (public & private sector)
- A background or interest in marketing, design, or content strategy
- Experience improving proposal processes, templates, or knowledge basesFrench language proficiency
We know the confidence gapand impostor syndrome can get in the way of meeting spectacular candidates, so please dont hesitate to apply wed love to hear from you.
If you need accommodations or assistance due to a disability, please reach out to us using this form.
At HubSpot, we value both flexibility and connection. Whether youre a Remote employee or work from the Office, we want you to start your journey here by building strong connections with your team and peers. If you are joining our Engineering team, you will be required to attend a regional HubSpot office for in-person onboarding. If you join our broader Product team, youll also attend other in-person events, such as your Product Group Summit and other gatherings, to continue building on those connections.
If you require an accommodation due to travel limitations or other reasons, please inform your recruiter during the hiring process. We are committed to supporting candidates who may need alternative arrangements
Massachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Germany Applicants: (m/f/d) – link to HubSpot’s Career Diversitypagehere.
India Applicants: link to HubSpot India’s equal opportunity policy here.
About HubSpot
HubSpot (NYSE: HUBS) is an AI-powered customer platform with all the software, integrations, and resources customers need to connect marketing, sales, and service. HubSpot’s connected platform enables businesses to grow faster by focusing on what matters most: customers.
At HubSpot, bold is our baseline. Our employees around the globe move fast, stay customer-obsessed, and win together. Our culture is grounded in four commitments: Solve for the Customer, Be Bold, Learn Fast, Align, Adapt & Go!, and Deliver with HEART. These commitments shape how we work, lead, and grow.
Were building a company where people can do their best work. We focus on brilliant work, not badge swipes. By combining clarity, ownership, and trust, we create space for big thinking and meaningful progress. And we know that when our employees grow, our customers do too.
Recognized globally for our award-winning culture by Comparably, Glassdoor, Fortune, and more, HubSpot is headquartered in Cambridge, MA, with employees and offices around the world.
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HubSpot may use AI to help screen or assess candidates, but all hiring decisions are always human. More information can be found here. By submitting your application, you agree that HubSpot may collect your personal data for recruiting, global organization planning, and related purposes. Refer to HubSpot’s Recruiting Privacy Notice for details on data processing and your rights.
To apply: https://weworkremotely.com/remote-jobs/hubspot-proposal-specialist